INSTRUCTIONS TO BIDDERS
a) Central Karakoram National Park Skardu (hereinafter referred as CKNP) invites reputable firms and suppliers to submit tenders on market items rates.
b) Only professional vendors/suppliers are eligible to submit tenders for the supply of items. c) Tenders shall be prepared and submitted to the CKNP strictly in accordance with the Instructions set forth herein.
d) All entries in the tender are to be in ENGLISH LANGUAGE. Corrections, over writing etc, shall be signed by the authorized persons.
e) The rate should be written in figures and also in words the rates written in words will be treated as being final and will be used for calculations.
f) The parties who have been defaulter and/or in litigation with CKNP at any time shall not be eligible to participate in the bid.
2. SUFFICIENCY OF TENDER
a) Each bidder shall be deemed to have fully satisfied himself before submitting the Tender as to the correctness and sufficiency of his Tender and prices stated in the bill of quantities, which rates and prices, except in so far as it is otherwise expressly provided in the Conditions of contract, must cover all his obligations under the Contract and all matters and things necessary for the proper completion of the subject.
b) No bidders shall have the right to make any objection excuse or claim about correctness and sufficiency of his tender by the CKNP.
3. VERBAL INSTRUCTIONS BE IGNORED
The CKNP shall not assume any responsibility for information, interpretation and deductions, the bidders may make form the date furnished by the CKNP. No verbal understanding, agreement or conversation with any officer, employee or agent of the CKNP, either before, during or after the execution of the contract, shall effect or modify any of the terms or obligations contained in the tender documents.
4. COST OF TENDERING
Bidders shall have no claim for reimbursement of any expenses of any kind whatsoever incurred in connection with the preparation and submission of their tenders.
5. INCOMPLETE TENDER
Incomplete tender shall be liable for rejection by the CKNP.
6. BID SECURITY
The original tender shall be accompanied by Bid Security 3% as per specified in Tender Notice in the form of pay order / demand draft/Bankers Cheque issued by a schedule bank of Pakistan. The money will be adjusted in Retention Money of the successful bidders. The Bid security will be refunded to unsuccessful bidders immediately after award of work to the successful bidders but not later than 30 days from the date of opening.
7. SUBMISSION OF TENDER
The tender document duly signed on each page corrections and over writing along with the bid security for the tender shall be properly signed and sealed and clearly marked and delivered in person or by registered mail or through courier service to the following address.
CENTRAL KARAKORAM NATIONAL PARK (CKNP)
DIRECTORATE OF CENTRAL KARAKORAM NATIONAL PARK
SADPARA ROAD, SKARDU, BALTISTAN
PHONE: NO. 05815-921018
So as to reach on or before the time and date given in the notice of tender at which time and place they will be opened in presence of the representatives of the bidders, who may which to be present. Only the name of bidder and the total prices shall be announced by the owner at the time of opening of the tenders.
In case of any calculation errors detected during scrutiny of the tenders, the unit RATE quoted by the bidder shall be taken as final and the tender value would be corrected accordingly.
8. AWARD OF CONTRACT
The CKNP does not bind himself to award the contract however lowest or to any other bidder but will take into consideration all aspects as are deemed relevant and applicable. Once CKNP has arrived at the decision a written letter of award to the successful bidder will be issued .thereafter, the successful bidder will be required to furnish a formal acceptance letter to the owner within three days from the award of work. In case of failure of the bidder to do so, bid security will be forfeited.
9. DELIVERY PERIOD
The delivery period should be made by the supplier at Project Director Office Sadpara road Skardu on monthly basis comprised in the contract within 7 days, after receipt of the purchase order. If the supplier failed to supply within stipulated period as shall mention in our work orders, the security money of supplier will be forfeited.
10. PAYMENT TERMS
The payment shall be made within 30 days after receipt of bill against 100% delivery made by the supplier. 11. RESOLUTION OF DIFFERENCE OR DISPUTE
In case of any difference or dispute arises between the parties, the same shall be referred to the Project Director CKNP for resolution and his decision shall be final and binding on them.
(CONTRACT FOR LOT #1)
1 Works Contract for (Lot #1)
2. CKNP Central Karakoram National Park Skardu
3. CKNP’s Representative Project Director Central Karakoram National Park Gilgit-Baltistan, Skardu
4. Bid security 3% of the tender price work as indicated in form in of tender in the shape of Pay Order/Demand Draft in favour
of Project Director Central Karakoram National Park
Sadpara Road Skardu
1. Time of completion from 8-04-2016 to 30-06-2016.
2. Delivery period Monthly basis comprised in the contract With in 7 days/1st week of every month, after receipt of the
said order to commence.
3. Amount of liquidated damages Rs. 500/- for each day of the delay in supply of the items subject to a maximum of 10% of Contact
price stated in the letter of award and after that the security
money of supplier will also be forfeited.
4. Validity of bids 15 days
5. Income Tax/GST deduction As per law
With seal and date
FORM OF TENDER
CENTRAL KARAKORAM NATIONAL PARK SADPARA ROAD
THE PROJECT DIRECTOR (CKNP)
CENTRAL KARAKORAM NATIONAL PARK
SADPARA ROAD SKARDU, BALTISTAN
1. Having examined the instructions to Bidders, Conditions, of Contract, Special Stipulations,Appendices,Specifications,Bill of Quantities for the supply of the above named items, we, the undersigned Bidder, offer to supply the items in accordance with the said Conditions of Contract, Special Stipulations,Appendices, Specifications,Bill of Quantities for the Tender price of Pakistan Rupees___________________________________________ for Lot No_______________.
2. Should a Notice of Award accepting this Tender be issued to us, we undertake;
a) To abide by and fulfill all the terms and provisions of the Conditions of Contract contained in the documents mentioned above.
b) To complete and deliver required items on monthly basis comprised in the contract 1st week of every month,after receipt of the said order to commence.
3. We agree that this tender shall remain valid for a period of 15(Fifteen) days from the date set for opening the tenders and it shall remain binding upon us and may be accepted by you at any time before the expiration of the said period.
4 We also understand that you are not bound to accept the lowest or any tender you may receive.
5. As a guarantee for the performance of the undertakings and obligations of this Tender, we submit herewith bid security of equivalents to 3% of total tender cost of Rs._____________________ (Rupees ____________________________________) in the form of Pay order / Demand draft No._________________dated ________________ of the ___________________Bank Ltd, Branch ______________________being a Scheduled Bank, made in your favour and made payable to you, without any reference to us, and valid for 90 (ninety) days from the date established for opening of tenders.
6. We confirm that we have clearly understood the terms and conditions contained in the Tender Notice and the Tender Documents.
Seal & Signature CNIC#______________________________
BILL OF QUANTITIES
LOT#:01(Campsite & Waste Management Items)
|S. No||Name of items||Approx. Monthly Requirement||Approx. Yearly Requirement Quantity||Rate Rs. Per Unit||GST if Applic able||Amount Rs. Per Unit||Total Yearly Amount Rs.|
|1.||Waste bags with CKNP logo printed (Thick cloth material, size height 2 feet 8 inch, width 2 feet)||500 No|
|2.||CKNP designed waste bins manufacturing swing able Bin Size: Height=32 inch, Width=2X2 feet, Stand height=4 feet 3 inches with top cover 6 inch, Stand pipe size 2X1.5 inch. (18 gage iron sheet for bin, Pipe 18 gage for stand, top cover 18 gage sheet) Color: white bin, green stand||20 No|
|3.||Round Spring Weighing machine||08 No|
|4.||Plastic shoes (long moza)||25 Pairs|
|5.||Masks, Gloves (plastic)||50 each|
|6.||Printing of CKNP Waste receipts (10 books of 100 Page)||10 No|
|7.||Sign / caution boards (14 gauge Jasti sheet 2X3 feet, Jasti Pipe Stand height 7 feet dia 3 inch, nut bolts etc. for fixing) 3mm Green Diamond reflector background and same white diamond reflector printed text)||06 No|
|8.||Fiber Water tanks with GI pipe cover (1000 liter) Transportation / carriage up to camp sites: 1 VRC Askoli, 1 Jula, 1 Paju and 1Urdukas camps, 1 Hushey VRC, 1 Hisper||06 No|
|9.||First aid box & Kit: (with medicines, basic accessories) Including medicines for falls, bee stings, allergic reactions, cuts & injuries, pain & fever, antihistamine, decogestants, anti- nausea, anti diarrhea antacid, laxalive. 7 pair latex or non latex gloves instant old packs. 15 Safty pins.Aluminivm finger splint.Syrinje and medicine spoon.Thermometers.2 No Digital Blood pressure set. Hand Sanitizer. Adhesive bandages. Sterile gauze pads. Gauze roll. Adhesive tap. Sterile cotton balls / swabs. Scissors, forceps.||07No|
|10.||Tool Boxes iron (1 Pilar, 1 plane wrench, 2 pipe wrench, 1 screw driver, 1 medium hammer, 1 small hammer in each box)||06 No|
|11.||Required cleaning items for camp sites: Buckets (Plastic Medium size), Mugs (Plastic), Ewer (Plastic), Harpic, Toilet Brush, broom.||06 Sites( 6 numbers of each item for each site)|
|12.||Shovel, Pick axe, Dragon teeth (China) with handles||50 Each|
|13.||Wheel barrow (Good Quality)||10 No|
|14.||Sun /P-Caps (with CKNP logo embroidery printed)||100 No|
|15.||Printing of Paper Stickers laminated 10 inch round (KEEP CKNP CLEAN)||1000 No|
|16.||Trekking Maps printing (5X8 feet) Pana flex backlit (10 No with frames and lights inside)||10 No|
|17.||Printing of trekking and boundary map on paper laminated (16×22) inch folding for pocket size||500 No|
|18.||PVC Plastic Pipe (3/4 inch)||2500 feet|
|19.||Adidas / any good brand Trek suits for CKNP Waste staff (with CKNP logo printed)||50 No|
|20.||Vest/ upper with embroidery printed CKNP Logo for waste staff (any good brand)||50 No|
|21.||High altitude tents (2 men tents) North face or any other good brand)||03 No|
|22.||Cards / tags for waste staff||100 No|
|23.||Small plastic balls Green, Red, Yellow, white color||200 No|
|24.||Required stationary items: Register(100), pens(uniball eye), scales (steel), visitor comments book (Good quality)||18 each|
|25.||Solar systems for 3 campsites Solar panels(Large size- German-poly-sunflower 250W) Dry batteries 150 (Power Kingdom) Inverter (Cyber Power/Homage), DC and AC bulbs, holders and wires etc.||03 Units(500 watts each); 06 number panels, 06 number dry batteries 150 ampere, 03 number hybrid inverter, 06 number stand/mounts, 03 number automatic circuit breakers, 12 number DC bulb (LED), Wire (01 Coil), AC bulb(Energy saver 25 w 12 number)|