Tender Forms CKNP Campsite Waste Management

INSTRUCTIONS TO BIDDERS 

1. GENERAL 

a) Central Karakoram National Park Skardu (hereinafter referred as CKNP) invites reputable firms and  suppliers to submit tenders on market items rates. 

b) Only professional vendors/suppliers are eligible to submit tenders for the supply of items. c) Tenders shall be prepared and submitted to the CKNP strictly in accordance with the Instructions set  forth herein. 

d) All entries in the tender are to be in ENGLISH LANGUAGE. Corrections, over writing etc, shall be  signed by the authorized persons. 

e) The rate should be written in figures and also in words the rates written in words will be treated as  being final and will be used for calculations. 

f) The parties who have been defaulter and/or in litigation with CKNP at any time shall not be eligible to  participate in the bid. 

2. SUFFICIENCY OF TENDER 

a) Each bidder shall be deemed to have fully satisfied himself before submitting the Tender as to the  correctness and sufficiency of his Tender and prices stated in the bill of quantities, which rates and  prices, except in so far as it is otherwise expressly provided in the Conditions of contract, must  cover all his obligations under the Contract and all matters and things necessary for the proper  completion of the subject. 

b) No bidders shall have the right to make any objection excuse or claim about correctness and  sufficiency of his tender by the CKNP. 

3. VERBAL INSTRUCTIONS BE IGNORED 

The CKNP shall not assume any responsibility for information, interpretation and deductions, the bidders  may make form the date furnished by the CKNP. No verbal understanding, agreement or conversation with  any officer, employee or agent of the CKNP, either before, during or after the execution of the contract, shall  effect or modify any of the terms or obligations contained in the tender documents. 

4. COST OF TENDERING 

Bidders shall have no claim for reimbursement of any expenses of any kind whatsoever incurred in  connection with the preparation and submission of their tenders. 

5. INCOMPLETE TENDER 

Incomplete tender shall be liable for rejection by the CKNP. 

6. BID SECURITY  

The original tender shall be accompanied by Bid Security 3% as per specified in Tender Notice in the form  of pay order / demand draft/Bankers Cheque issued by a schedule bank of Pakistan. The money will be  adjusted in Retention Money of the successful bidders. The Bid security will be refunded to unsuccessful  bidders immediately after award of work to the successful bidders but not later than 30 days from the date  of opening. 

7. SUBMISSION OF TENDER  

The tender document duly signed on each page corrections and over writing along with the bid security for  the tender shall be properly signed and sealed and clearly marked and delivered in person or by registered  mail or through courier service to the following address. 

PROJECT DIRECTOR  

CENTRAL KARAKORAM NATIONAL PARK (CKNP) 

DIRECTORATE OF CENTRAL KARAKORAM NATIONAL PARK 

SADPARA ROAD, SKARDU, BALTISTAN 

PHONE: NO. 05815-921018 

So as to reach on or before the time and date given in the notice of tender at which time and place they will  be opened in presence of the representatives of the bidders, who may which to be present. Only the name  of bidder and the total prices shall be announced by the owner at the time of opening of the tenders.

In case of any calculation errors detected during scrutiny of the tenders, the unit RATE quoted by the bidder  shall be taken as final and the tender value would be corrected accordingly. 

8. AWARD OF CONTRACT 

The CKNP does not bind himself to award the contract however lowest or to any other bidder but will take  into consideration all aspects as are deemed relevant and applicable. Once CKNP has arrived at the  decision a written letter of award to the successful bidder will be issued .thereafter, the successful bidder  will be required to furnish a formal acceptance letter to the owner within three days from the award of work.  In case of failure of the bidder to do so, bid security will be forfeited. 

9. DELIVERY PERIOD 

The delivery period should be made by the supplier at Project Director Office Sadpara road Skardu on  monthly basis comprised in the contract within 7 days, after receipt of the purchase order. If the supplier  failed to supply within stipulated period as shall mention in our work orders, the security money of supplier  will be forfeited. 

10. PAYMENT TERMS 

The payment shall be made within 30 days after receipt of bill against 100% delivery made by the supplier. 11. RESOLUTION OF DIFFERENCE OR DISPUTE 

In case of any difference or dispute arises between the parties, the same shall be referred to the Project  Director CKNP for resolution and his decision shall be final and binding on them.

APPENDIX-‘A’ 

SPECIAL STIPULATIONS  

(CONTRACT FOR LOT #1) 

1 Works Contract for (Lot #1) 

2. CKNP Central Karakoram National Park Skardu 

3. CKNP’s Representative Project Director Central Karakoram National Park Gilgit-Baltistan, Skardu 

4. Bid security 3% of the tender price work as indicated in form in of tender in the shape of Pay Order/Demand Draft in favour  

of Project Director Central Karakoram National Park  

Sadpara Road Skardu 

1. Time of completion from 8-04-2016 to 30-06-2016. 

2. Delivery period Monthly basis comprised in the contract With in 7 days/1st week of every month, after receipt of the  

said order to commence. 

3. Amount of liquidated damages Rs. 500/- for each day of the delay in supply of the items subject to a maximum of 10% of Contact  

price stated in the letter of award and after that the security  

money of supplier will also be forfeited. 

4. Validity of bids 15 days 

5. Income Tax/GST deduction As per law 

ACCEPTED 

_________________________ 

Contractor’s signature  

With seal and date

APPENDIX-‘B’ 

FORM OF TENDER 

CENTRAL KARAKORAM NATIONAL PARK SADPARA ROAD  

SKARDU 

THE PROJECT DIRECTOR (CKNP) 

CENTRAL KARAKORAM NATIONAL PARK 

SADPARA ROAD SKARDU, BALTISTAN 

Dear Sir, 

1. Having examined the instructions to Bidders, Conditions, of Contract, Special  Stipulations,Appendices,Specifications,Bill of Quantities for the supply of the above named items, we, the  undersigned Bidder, offer to supply the items in accordance with the said Conditions of Contract, Special  Stipulations,Appendices, Specifications,Bill of Quantities for the Tender price of Pakistan  Rupees___________________________________________ for Lot No_______________. 

2. Should a Notice of Award accepting this Tender be issued to us, we undertake; 

a) To abide by and fulfill all the terms and provisions of the Conditions of Contract contained in the  documents mentioned above. 

b) To complete and deliver required items on monthly basis comprised in the contract 1st week of every  month,after receipt of the said order to commence. 

3. We agree that this tender shall remain valid for a period of 15(Fifteen) days from the date set for opening the  tenders and it shall remain binding upon us and may be accepted by you at any time before the expiration of  the said period. 

4 We also understand that you are not bound to accept the lowest or any tender you may receive. 

5. As a guarantee for the performance of the undertakings and obligations of this Tender, we submit herewith bid security of equivalents to 3% of total tender cost of Rs._____________________ (Rupees  ____________________________________) in the form of Pay order / Demand draft  No._________________dated ________________ of the ___________________Bank Ltd, Branch  ______________________being a Scheduled Bank, made in your favour and made payable to you, without  any reference to us, and valid for 90 (ninety) days from the date established for opening of tenders. 

6. We confirm that we have clearly understood the terms and conditions contained in the Tender Notice and the  Tender Documents. 

Name________________________________ 

Seal & Signature CNIC#______________________________ 

Address_______________________________ 

______________________________________ 

Phone/Cell#___________________________

BILL OF QUANTITIES 

LOT#:01(Campsite & Waste Management Items)

S. No Name of items Approx. Monthly RequirementApprox. Yearly Requirement QuantityRate Rs. Per UnitGST if  Applic ableAmount Rs. Per  UnitTotal Yearly Amount Rs.
1. Waste bags with CKNP  logo printed (Thick cloth material, size  height 2 feet 8 inch,  width 2 feet)500 No
2. CKNP designed waste  bins manufacturing swing able Bin Size: Height=32 inch, Width=2X2 feet, Stand height=4 feet 3  inches with top cover 6  inch, Stand pipe size 2X1.5  inch. (18 gage iron sheet for  bin, Pipe 18 gage for  stand, top  cover 18  gage sheet)  Color: white  bin, green  stand20 No
3. Round Spring  Weighing  machine08 No
4. Plastic  shoes (long  moza)25 Pairs
5. Masks, Gloves (plastic) 50 each
6. Printing of CKNP Waste  receipts (10 books of 100 Page)10 No
7. Sign / caution boards (14 gauge Jasti sheet 2X3 feet, Jasti Pipe Stand height 7  feet dia 3 inch, nut bolts  etc. for fixing) 3mm Green Diamond  reflector background and  same white diamond  reflector printed text)06 No
8. Fiber Water tanks with GI  pipe cover (1000 liter)  Transportation / carriage  up to camp sites: 1 VRC  Askoli, 1 Jula, 1 Paju and  1Urdukas camps, 1  Hushey VRC, 1 Hisper 06 No
VRC)
9. First aid box & Kit: (with medicines, basic  accessories) Including medicines for falls, bee  stings, allergic reactions,  cuts & injuries, pain &  fever, antihistamine,  decogestants, anti- nausea, anti diarrhea  antacid, laxalive. 7 pair latex or non latex  gloves instant old packs. 15 Safty pins.Aluminivm  finger splint.Syrinje and  medicine  spoon.Thermometers.2  No Digital Blood  pressure set. Hand Sanitizer. Adhesive  bandages. Sterile gauze  pads. Gauze roll.  Adhesive tap. Sterile  cotton balls / swabs.  Scissors, forceps.07No
10. Tool Boxes iron (1 Pilar, 1 plane wrench,  2 pipe wrench, 1 screw  driver, 1 medium  hammer, 1 small  hammer in each box)06 No
11. Required cleaning items  for camp sites: Buckets (Plastic Medium  size), Mugs (Plastic),  Ewer (Plastic), Harpic,  Toilet Brush, broom.06 Sites( 6  numbers of  each item for  each site)
12. Shovel, Pick axe, Dragon  teeth (China) with  handles50 Each
13. Wheel barrow (Good  Quality)10 No
14. Sun /P-Caps (with CKNP  logo embroidery printed)100 No
15. Printing of Paper Stickers  laminated 10 inch round  (KEEP CKNP CLEAN)1000 No
16. Trekking Maps printing  (5X8 feet) Pana flex  backlit (10 No with frames and lights  inside)10 No
17. Printing of trekking and  boundary map on paper  laminated (16×22) inch  folding for pocket size500 No
18. PVC Plastic Pipe (3/4  inch) 2500 feet
19. Adidas / any good brand  Trek suits for CKNP  Waste staff (with CKNP  logo printed)50 No
20. Vest/ upper with  embroidery printed  CKNP Logo for waste  staff (any good brand)50 No
21. High altitude tents (2  men tents) North face or  any other good brand)03 No
22. Cards / tags for waste  staff100 No
23. Small plastic balls Green,  Red, Yellow, white color200 No
24. Required stationary  items: Register(100),  pens(uniball eye), scales (steel), visitor comments  book (Good quality)18 each
25. Solar systems for 3  campsites Solar panels(Large size- German-poly-sunflower  250W) Dry batteries 150 (Power  Kingdom) Inverter (Cyber  Power/Homage), DC and  AC bulbs, holders and  wires etc.03 Units(500  watts each); 06 number  panels, 06  number dry  batteries 150  ampere, 03  number hybrid  inverter, 06  number  stand/mounts, 03 number  automatic  circuit  breakers, 12  number DC  bulb (LED), Wire (01 Coil), AC bulb(Energy  saver 25 w 12  number)
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